Knowing your current status in the application process will let you know when you can start the visa process. It will also help you plan for your stay in Spain. It is incredibly important to check your application status frequently because you are required to accept your placement within 3 days after receiving it. If you don’t accept your placement, you will no longer be considered for the program. You will have to apply again the following year, so be careful and check often!
Whenever you application status changes, you will be sent an email to the email address in your application profile. Check your email often and make sure to also check spam. I received my first few emails from email@example.com.
How to check your status through the online portal:
Go to the Profex website and log into your account. Following the steps in the pictures, you can consult your applications. Search “todas”. This function will include all of your current and previous applications. Now click “Buscar”. Your current status will be shown there. Continue reading to see how the application-status process goes.
The Process: Application Status
You will receive a message to your email when you successfully send your application through the online portal. At this point you are inscrita. This means they have received your application, and it is registered. You will also receive a an inscrita number. Think of it as your place in line. The earlier the application, the lower your inscrita number.
1. Inscrita – Getting an Inscrita status means that your application was succesfully sent and registered in their system.
Later on, if you completed the application correctly, you will receive the admitida status through your email as well. It’s a good sign, but it is not a gurantee that you will receive a placement. You still need to remain patient. I received this status in March, about a month after my application.
2. Admitida – This means your application was looked at and accepted. It does not mean you will get a placement, but it’s a good sign. You still need to wait for a placement.
Following your Admitida status, you will receive an adjudicación de plaza. I received mine 3 months after my original application in February. This is your regional placement. Once you receive this, it means you will get a placement. It tells you which region of Spain you will be sent to. Congratulations!
3. Adjudicación de plaza – After receiving your adjudicación de plaza email, you will have 3 days to follow a few simple steps to accept your adjudicación. If you do not accept, you will not be considered for any position, and your application process will terminate.
- Access Profex through the link: https://sede.educacion.gob.es
- Click on the icon BUSCAR TRAMITES, write “Profex”, press BUSCAR, and then click ACCESO.
- Log in to your Profex account with your username and password.
- Click on ACCESO AL TRAMITE.
- On the menu on the left, select AUXILIARES DE CONVERSACION.
- Select GESTION SOLICITUDES.
- Select ACEPTACION Y RENUNCIA CANDIDATOS.
- In the drop-down menu, choose 2022 AUXILIARES EXTRANJEROS EN ESPANA.
- Click BUSCAR. Your name, application number, and region should appear along with the button “ACEPTACION”. Press this button.
- A new window should open up with your information and information about your destination. Press the button “ACEPTAR”.
If you completed all the steps correctly, you will receive another email.
The Aceptada status is a green light to start the visa process. Check out the “Your First Visa” page and find the information for your regional Spanish consulate before starting. I have a full guide available, so go ahead and don’t procrastinate!
Lastly, you will receive your carta de nombramiento. Your carta de nombramiento is your school placement letter. It will include information about your position, your school, the school’s contact info, and your health insurance. For your visa application, this will function as your proof of health insurance, proof of financial means, and acceptance letter. Some applicants don’t immediately receive their school information with their carta de nombramiento. Instead, they get the address of a regional education office. This is completely normal. You will receive your school placement later. In the meantime you can use the information/address given on the carta to complete your visa application.
You will most likely receive an email telling you to access an aux page to download the carta. For people placed in Madrid, this will be Auxmadrid. For people placed in Andalucía, this will be Aux@nd, and so on. After receiving your carta, you should start researching the area, planning living arrangements, getting in contact with the school, and finishing up on your visa process. I recommend either contacting your school late July or early September. Most of Spain goes on vacation in August and your school will most likely be unreachable.
4. Carta de Nombramiento – The Carta de Nombramiento received later on will tell you where exactly you will be teaching in Spain. It is also a necessary document to get your visa to Spain.
Here is a personal example from my 2022-2023 application to see when you should receive each status update:
Inscrita – Early February
Admitida – Mid March
Adjudicada – Mid May / Aceptada – immediately after accepting your placement within 3 days of receiving Adjudicada status.
Carta – Early July
The timing is a little different for everyone, but this will give a general idea of what to expect.
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