Knowing your current status in the application process will let you know when you can start different steps in the visa process.* It will also help you plan for your stay in Spain. It is incredibly important to check your application status frequently because you are required to accept your placement within 3 days after receiving it. If you don’t accept your placement, you will no longer be considered for the program. You will have to apply again the following year, so be careful and check often!
*You may need to start the visa process prior to getting officially accepted into the program if the process becomes delayed. Not starting the visa process early enough could mean delaying your arrival in the program (and result in you potentially being removed from the program). On the other hand, starting the process before even being accepted could mean wasting time and money on paperwork if you end up not being accepted. Generally, I recommend starting the visa process and applying for an FBI background check around mid to late April.
Whenever you application status changes, you will be sent an email to the email address in your application profile. Check your email often and make sure to also check spam. I received my first few emails from eadministracion@educacion.es.
How to check your status through the online portal:
Go to the Profex website and log into your account. Following the steps in the picture below to check your application status.
For those of you having difficulties accessing your application, try using incognito mode on Google Chrome.
The Process: Application Status
You will receive a message to your email when you successfully send your application through the online portal. At this point you are inscrita (En revisión – they changed the terminology for Profex2). This means they have received your application, and it is registered. You will also receive an inscrita number. Think of it as your place in line. The earlier the application, the lower your inscrita number.
The 2025 application process has a different format for inscrita numbers. It appears to have started off from last year’s final number. That means the numbers start from around 12,500.
1. Inscrita (En revisión) – Getting an Inscrita (En revisión) status means that your application was succesfully sent and registered in their system.
Later on, if you completed the application correctly, you will receive the admitida status. It’s a good sign, but it is not a guarantee that you will receive a placement. You still need to remain patient. I received this status in March, about a month after my application.
2. Admitida – This means your application was looked at and accepted. It does not mean you will get a placement, but it’s a good sign. You still need to wait for a placement.
Following your Admitida status, you will receive an adjudicación de plaza. I received mine 3 months after my original application in February. This is your regional placement. Once you receive this, it means you will get a placement. It tells you which region of Spain you will be sent to. Congratulations!
3. Adjudicación de plaza – After receiving your adjudicación de plaza email, you will have 3 days to follow a few simple steps to accept your adjudicación. If you do not accept, you will not be considered for any position, and your application process will terminate. This is why it’s crucial to check often.
How to Accept or Decline a Placement on Profex2
Below you can find a typical email that would be sent out. Be careful, oftentimes these emails can go to spam, so make sure to also check on Profex every day.
When you receive your placement, make sure to follow the steps carefully as stated in the application guidelines.
If you completed all the steps correctly, you will receive another email.
The Aceptada status is a green light to start the visa process if you hadn’t started already (I recommend getting your background check and applying for an Apostille in April regardless). Check out the “Your First Visa” page and find the information for your regional Spanish consulate before starting. I have a full guide available, so go ahead and don’t procrastinate!
Lastly, you will receive your carta de nombramiento. Your carta de nombramiento is your school placement letter. It will include information about your position, your school, the school’s contact info, and your health insurance. For your visa application, this will function as your proof of health insurance, proof of financial means, and acceptance letter. Some applicants don’t immediately receive their school information with their carta de nombramiento. Instead, they get the address of a regional education office. This is completely normal. You will receive your school placement later. In the meantime you can use the information/address given on the carta to complete your visa application.
You will most likely receive an email telling you to access an aux page to download the carta. For people placed in Madrid, this will be Auxmadrid. For people placed in Andalucía, this will be Aux@nd, and so on. After receiving your carta, you should start researching the area, planning living arrangements, getting in contact with the school, and finishing up on your visa process. I recommend either contacting your school late July or early September. Most of Spain goes on vacation in August and your school will most likely be unreachable.
4. Carta de Nombramiento – The Carta de Nombramiento received later on will tell you where exactly you will be teaching in Spain. It is also a necessary document to get your visa to Spain.
Here is a personal example from my 2022-2023 application to see when you should receive each status update:
2022-2023 application
Inscrita (En revisión) – Early February
Admitida – Mid March
Adjudicada – Mid May / Aceptada – immediately after accepting your placement within 3 days of receiving Adjudicada status.
Carta – Early July
The timing is a little different for everyone, but this will give a general idea of what to expect.
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